May DC/TL Timeline

What We Do
    1. Determine Case Manager for all new students entering the campus. Selections should be determined based on program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving monitoring through Support Facilitation
    2. Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.
    3. Meet with SpEd Case Managers to discuss their analysis of student service logs (April 3 - April 28).  Monitor students receiving their services and let administration know if there is a problem with a student receiving their services.  
    4. Submit April medicaid sign-in sheets to the medicaid specialist ( by scanning the sheet to yourself first  (to maintain a record of scanned document) and then forwarding the scanned document to & before May 12.
    5. Complete and submit Revised Monthly Count information to campus coordinator by May 11 (put the actual day the count was taken in the blank).
    6. Meet with Special Education team to relay information from the April DC/TL meeting (agenda and sign-in sheets will be submitted by May 16).
    7. Ensure SpEd teachers are collaborating with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
    8. Work with the Campus Diagnostician/ARD Facilitator to ensure all staffings take place for incoming 6th and 9th graders (promotion staffings complete by May 22 - signed Google Doc due at EOY check-in).
    9. When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.
    10. Ensure SpEd teachers are progress monitoring according to outlined procedures.
    Due to Campus Coordinator on or before May 11:
    1. Monthly Count 
    2. Monthly Analysis for April 3 - April 28
    Due on or before May 12: 
    Due to Campus Coordinator prior to or on May 23 (Elementary), May 24 (Middle), May 25 (High):
    • Monthly Analysis for May 1 - May 19
    • Copy of Google Doc verifying all promotion staffings and their scheduled ARD dates have been scheduled/completed (singed by SpEd staff & Campus Admin)
    • All components of EOY Check-In (documents, materials, forms, etc.) 
    Due to SpEd Manager Secretary, Lorraine Rosales, on May 26:
    • Special Education Campus Sign-In sheets (for many campuses, this is found on the red clipboard)