2022-2023 November DC/TL Timeline

What We Do

Progress reports must be distributed when progress reports and report cards go home. The cut-off date is the date that is reflected on the IEP Progress report. The distribution date is when the IEP Progress report is sent home. See the Grading Schedule for each level:

PreK/ECSE - Kinder                                            Grades 1-5                                    Grades 6-12

Important IEP Progress Report Dates

Ensure that the case managers have updated, archived, and distributed the student's IEP progress report in Frontline/eSped according to the dates listed above:

  • IEP Progress Report Date is the same date as the cut-off date (10/14/22)
  • Finalizing of all progress reports (for every service provider) is the same date as the Teacher Upload date
  • Archive Date happens during the Verification Process window
  • Distribution Date aligns with the date the Report card/Progress goes home


⬜   Ensure that the case managers followed the IEP progress report expectations below:
  • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

  • Unacceptable progress reporting: "in progress" or "minimal progress"

Ensure that the case managers scheduled a staffing for students who are failing or not making adequate progress on the IEP goals/objectives and use the Special Education Progress Monitoring & Failure Documentation Form. This will be used to inform next steps and should be maintained in the case managers STEP binder.

Ensure that the case managers add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress reports to be returned with parent signature.


⬜       Confirm that case managers update the student’s parent contact log for each student in Frontline/eSped (at least 2 entries/month).    


Due by November 10th

⬜  Submit your dated Agenda and Sign-In sheet to your Campus Coordinator as documentation of your campus-based meeting indicating that you have distributed the information from the October DC/TL updates/Connections.

⬜  Complete Monthly Count for November with the required signatures.

Due by November 15th

⬜  Attend virtual DC/TL Connection Meeting 

Due by November 18th

⬜  Verify all returning case managers have completed the Collaboration Portal Schoology by receiving confirmation.

Run a batch report for all students to confirm 100% compliance for the following areas: 

⬜  Archived progress report in the 2021-2022 Progress Reports folder in eSped Frontline

⬜  Archived services logs and parent contact logs in eSped Frontline 

⬜ Confirm all IEP Progress Reports were distributed along with General Ed Report Cards

⬜ Collaborate with case managers and schedule failure or attendance ARDs based upon the identified students from report cards or progress monitoring.

Ongoing, Due by end of Month

⬜  Meet with SpEd case managers to review Verification of Special Education Services and discuss any students who did not receive their services during the month of November.  Maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.

⬜  Make sure any restraint forms are completed and submitted by the certified staff member involved according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.

⬜  Ensure that all 30 day Transfer ARDs take place within the 30-day timeline.

⬜  Confirm all transfer agreements have been archived and email the student’s name, date of document, student’s ID number and statement indicating what occurred to the IEP clerk District SpEd Office (Lupita Cortina).

⬜  Assign Case Manager for all new students. Selections should be determined based on the program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving Monitoring Through Support Facilitation

⬜  Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.

⬜  Meet with Special Education Coordinator to provide Department Information

District expectation of completion of above submissions - 100%