2022-2023 October DC/TL Timeline

What We Do
Progress reports must be distributed when progress reports and report cards go home. The cut-off date is the date that is reflected on the IEP Progress report. The distribution date is when the IEP Progress report is sent home. See the Grading Schedule for each level:

PreK/ECSE - Kinder                                            Grades 1-5                                    Grades 6-12

Important IEP Progress Report Dates

Ensure that the case managers have updated, archived, and distributed the student's IEP progress report in Frontline/eSped according to the dates listed above:

  • IEP Progress Report Date is the same date as the cut-off date (10/14/22)
  • Finalizing of all progress reports (for every service provider) is the same date as the Teacher Upload date
  • Archive Date happens during the Verification Process window
  • Distribution Date aligns with the date the Report card/Progress goes home


⬜   Ensure that the case managers followed the IEP progress report expectations below:
  • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

  • Unacceptable progress reporting: "in progress" or "minimal

Ensure that the case managers scheduled a staffing for students who are failing or not making adequate progress on the IEP goals/objectives and use the Special Education Progress Monitoring & Failure Documentation Form. This will be used to inform next steps and should be maintained in the case managers STEP binder.

Ensure that the case managers add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress reports to be returned with parent signature.


⬜       Confirm that case managers update the student’s parent contact log for each student in Frontline/eSped (at least 2 entries/month).  


Due by October 13th: 

⬜     Prepare for PEIMS Snapshot: Compare the current PEIMS roster with eSped ARD completion dates and follow up with the IEP Clerk & Case Manager regarding scheduling, incomplete ARD(s), and archiving  all ARD/IEP documents due by October 28.

Complete and submit Revised Monthly Count information to campus coordinator 

Share the EOY Spreadsheet with Case Managers and create a tab for each Case Manager. Ensure that each Case Manager adds the student’s names that are on their caseload.

Register for the Assessment and Accommodations Training October 24, 2022 9-4pm at the Engagement Center         link: https://spring.schoolobjects.com//wshop/default.aspx?cid=30901

Every Month: 

Work with the IEP Clerk to ensure IEP Meetings for the following month are scheduled 3 

weeks in advance.

 Work with the IEP Clerk to ensure completed IEP Meetings for the current month are archived and PEIMS sheets provided to the SEMS clerk

Work with the IEP Clerk to ensure FIE/Reevaluations dates for the current month are archived and PEIMS sheets provided to the SEMS clerk 


Work with the IEP Clerk to review the ARDs & FIE/Reevaluations that should have taken 

place the prior month and if any are out of timeline discuss scheduling the ARDs so they 

are completed this month.

Meet with SpEd team at a minimum of two times per month to distribute information from 

DC/TL/CS meeting and to support the team in: maintaining student information, 

developing draft PLAAFP statements, Goals & Objectives, Accommodations, 

understanding, understanding Service Logs, etc.  

Submit Agenda and Sign-In sheet to Coordinator where information is distributed from 

DC/TL updates/Connections.

Ensure transfer students receiving special education are scheduled to receive their 

services outlined in their IEP.

Compare Campus PEIMS list with Frontline/eSped report to ensure all students who 

receive Special Education are accounted for and have a Case Manager assigned to 

them. Report discrepancies to Campus Coordinator.

Ensure that GenEd content or grade level department chairs/team leads are sharing 

lesson plans with ECSE, AB, PASS, SILC, Inclusion and Homebound teachers.

When a restraint takes place, be sure that the certified staff member involved in the 

restraint completes the appropriate forms and notifies administration and parents 

according to the procedures outlined in the procedures manual: Confinement, Restraint, 

and Timeout.

Follow Transfer Procedures for all students who enter the district.