2021-2022 September DC/TL Timeline

What We Do

Due by September 1: 

⬜   Complete 15 Day count and submit to Campus Coordinator before 3:30pm.

⬜   Ensure all new Case Managers have attended or signed up to complete the eSped training. The last day for new case managers to attend and complete their eSped training is September 2, 2021.  Failure to complete this course will result in temporary loss of access to esped.

Due by September 3: 

⬜   Ensure IEP Progress reports (dated 8/26/2021) have been archived by September 2 and distributed on September 3, 2021 (Grades PK-12).

⬜   Ensure that all case managers have updated & signed the Verification of Special Education Services Form  showing all students' schedules match their schedule of services (for those students who had "No" identified in any of the columns, corrections were to be made, document updated, and submitted).

⬜   Sign the Verification of Special Education Services Form for each Case Manager’s tab signifying:

you are aware of all students current scheduling situations regarding receipt of services 
you are working on solving any issues
communication with parents has taken place regarding specific service concerns 

⬜   Have campus administrator sign the Verification of Special Education Services Form verifying that each student is scheduled to receive their services or that the campus is prepared to provide compensatory services along with a corrective action plan.

Due by September 17: 

Submit or share schedules to campus coordinator and SpEd campus administrator

Verify Progress reports have been archived using the Verification of Completion Form.

Due by September 22: 

Ensure transfer procedures for new students entering the campus are being followed.

Maintain a list of students who have transferred into the campus and their 30 day 

ARD/IEP date. Be sure to discuss each transfer with the appropriate assessment staff 

(Diag/SLP/LSSP) and campus Coordinator (to ensure services are appropriately 

matched).  *Transfer students who started school August 11 must have their 

transfer/30 day Annual ARD. 

Due by September 24: 

⬜  Ensure IEP Progress reports (dated 9/16/2021) have been archived by September 23 and distributed on September 24, 2021 (Grades 1-12).

⬜  Ensure staffings are scheduled for students (Grades 1-12) who are failing or not making adequate progress on the IEP goals/objectives.

Due by September 27:

⬜ For any students identified as needing ESY services please email the Regression Without Recoupment forms and data sheets from the Summer Break that were received from the students case managers to ESY_SISD@springisd.org by September 27, 2021.

Every Month: 

Work with the IEP Clerk to ensure IEP Meetings for the following month are scheduled 3 weeks in advance.

Meet with SpEd team at a minimum of two times per month to distribute information from DC/TL/CS meeting and to support the team in: maintaining student information, developing draft PLAAFP statements, Goals & Objectives, Accommodations, understanding, understanding Service Logs, etc.  

Submit Agenda and Sign-In sheet to your Campus Coordinator.

⬜  Sign-up and Attend DC/TL/CS updates/Connections (September 14, 2021).

Ensure transfer students receiving special education are scheduled to receive their services outlined in their IEP.

Compare Campus PEIMS list with Frontline/eSped report to ensure all students who receive special education services are accounted for and have a Case Manager assigned to them. Report discrepancies to Campus Coordinator.

Ensure that GenEd content or grade level department chairs/team leads are sharing the lesson plans with ECSE, AB, PASS, SILC, Inclusion and Homebound teachers.

When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual: Confinement, Restraint, and Timeout.

Follow Transfer Procedures for all students who enter the district. 


Due by October 1

⬜  Ensure IEP Progress reports (dated 9/16/2021) have been archived by September 30 and distributed on October 1, 2021 (Grades PK & KG).

⬜   Ensure staffings are scheduled for students (Grades PK & KG) who not making adequate progress on the IEP goals/objectives.

District expectation of completion of above submissions - 100%