2021-2022 November DC/TL Timeline

What We Do

Important IEP Progress Report Dates

Ensure that the case managers have updated, archived, and distributed the student's IEP progress report in Frontline/eSped according to the dates listed below:


Grade Level

IEP Progress Report Date

Archive Date

Distribution Date

Grades 1-12

October 28, 2021

November 4, 2021

November 5, 2021

Grades PK & KG

October 28, 2021

November 11, 2021

November 12, 2021

Grades 1-12

November 18, 2021

December 2, 2021

December 3, 2021

Grades PK & KG

November 18, 2021

December 9, 2021

December 10, 2021


Ensure that the case managers followed the IEP progress report expectations below:

  • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

  • Unacceptable progress reporting: "in progress" or "minimal progress"  


Ensure that the case managers scheduled a staffing for students who are failing or not making adequate progress on the IEP goals/objectives and use the Special Education Progress Monitoring & Failure Documentation Form). This will be used to inform next steps and should be maintained in the case managers STEP binder. 

Ensure that the case managers add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress reports to be returned with parent signature.


⬜       Confirm that case managers update the student’s parent contact log for each student in Frontline/eSped (at least 2 entries/month). 

Due by November 5th: 

⬜  Submit your dated Agenda and Sign-In sheet to your Campus Coordinator as documentation of your campus-based meeting indicating that you have distributed the information from the October DC/TL updates/Connections.

⬜  Complete Monthly Count for November with required signatures.

Due by November 10th:

⬜  Attend DC/TL Connection Meeting 

Due by November 20th:

⬜  Verify all returning case managers have completed the Collaboration Portal Schoology by receiving confirmation.

Run a batch report for all students to confirm 100% compliance for the following areas: 

⬜  Archived progress report in the 2021-2022 Progress Reports folder in eSped Frontline

⬜  Archived services logs and parent contact logs in eSped Frontline 

⬜ Confirm all IEP Progress Reports were distributed along with General Ed Report Cards

⬜ Collaborate with case managers and schedule failure or attendance ARDs based upon the identified students from report cards or progress monitoring.

Ongoing, Due by end of Month

⬜  Meet with SpEd case managers to review Verification of Services and discuss any students who did not receive their services during the month of November.  Maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.

⬜  Make sure any restraint forms are completed and submitted by the certified staff member involved according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.

⬜  Ensure that all 30 day Transfer ARDs take place within the 30-day timeline.

⬜  Confirm all transfer agreements have been archived and email the student’s name, date of document, student’s ID number and statement indicating what occurred to the IEP clerk District SpEd Office (Lupita Cortina).

⬜  Assign Case Manager for all new students. Selections should be determined based on the program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving Monitoring Through Support Facilitation

⬜  Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.

⬜  Meet with Special Education Coordinator to provide Department Information

District expectation of completion of above submissions - 100%