2021-2022 March DC/TL/CS Timeline

What We Do

    Important IEP Progress Report Dates

    ⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:


    Grade Level

    IEP Progress Report Date

    Archive Date

    Distribution Date

    Grades PK & K

    March 9, 2022

    March 31, 2022

    April 1, 2022

    Grades 1-5

    March 9, 2022

    March 24, 2022

    March 25, 2022

    Grades 6-12

    March 9, 2022

    March 24, 2022

    March 25, 2022

    Follow the IEP progress report expectations below:

    • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

    • Unacceptable progress reporting: "in progress" or "minimal progress"  


    Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives.

    Add a cover sheet for receipt of information to be returned with parent signature.

    Due by March 8th:

    ⬜ Submit all ESY Regression Without Recoupment documents and all data sheets received from case managers to ESY_SISD@SPRINGISD.ORG for any students that are being considered for ESY services.

    Due by March 11th: 

    ⬜  Submit Monthly Count  to Campus Coordinator:  Complete, sign, and obtain administrator's signature for campus Monthly Count and put the actual day the count was taken in the blank.

    ⬜  Meet with Special Education team to share and discuss information from the flipped February DC/TL meeting. Submit your dated Agenda and Sign-In sheet to your Campus Coordinator as documentation of your campus-based meeting indicating that you have met and distributed the information. 

    ⬜ Verify that at least two parent contacts have been documented on the Parent Communication Log in Frontline eSped in the last month. 

    ⬜ Verify that IEP progress reports, service logs, and parent communication logs for the previous grading cycle has been archived. 

    ⬜ Verify and collect a printout of the Frontline export file showing that each student's teachers (GenEd & SpEd) have signed for the IEP documents. 

    Due by March 12th:

    ⬜  Meet with the Case managers to discuss the data collected on the effectiveness of the students' supports/accommodations.  Discuss recommendations for next steps, students receiving their services, and if there are students missing services.  Document discussions on the Staffing/Conversation Notes Form.

    Due by March 23rd:

    ⬜  Attend monthly DC/TL Connection Meeting.

    Ongoing, Due by end of the month: 

    ⬜  Ensure SpEd teachers are progress monitoring according to outlined procedures.

    Ongoing Due by the end of the month:

    ⬜  Meet with SpEd case managers to review Verification of Services and discuss any students who did not receive their services during the month of February.  Maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.

    ⬜  Make sure any restraint forms are completed and submitted by the certified staff member involved according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.

    ⬜  Review each student’s days of out of educational placement for OSS, ISS and time away from direct educational instruction in the area of an IEP, and ensure an MDR for those that require it. (10 days and every time after 10) 

    ⬜  Review ARDs Due and ARDs Past Due reports to ensure that all ARDs are scheduled and archived, and Archive form is completed. 

    ⬜  Ensure: IEP deliberations include SSES information at each ARD. We can move towards informing parents at the Annual next year.

    ⬜  Ensure that all 30 day Transfer ARDs take place within the 30-day timeline.

    ⬜  Confirm all transfer agreements have been archived and email the student’s name, date of document, student’s ID number and statement indicating what occurred to the IEP clerk District SpEd Office (Wanda Concha).

    ⬜  Assign Case Manager for all new students. Selections should be determined based on the program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving Monitoring Through Support Facilitation

    ⬜ Ensure all withdrawn students are entered on the Change in Student ESPED Status Form

    ⬜  Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.

    ⬜  Meet with Special Education Coordinator to provide Department Information

    Due by April 14th:

    ⬜  Complete Monthly Count with signatures prior to April 14th