2021-2022 February DC/TL/CS Timeline

What We Do

    Important IEP Progress Report Dates

    ⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:


    Grade Level

    IEP Progress Report Date

    Archive Date

    Distribution Date

    Grades 6-12

    January 27, 2022

    February 3, 2022

    February 4, 2022

    Grades PK & K

    February 2, 2022

    February 17, 2022

    February 18, 2022

    Grades 1-5

    February 2, 2022

    February 10, 2022

    February 11, 2022

    Grades 6-12

    February 17, 2022

    February 24, 2022

    February 25, 2022

    Follow the IEP progress report expectations below:

    • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

    • Unacceptable progress reporting: "in progress" or "minimal progress"  


    Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives.

    Add a Receipt of IEP Progress Cover Sheet for receipt of information to be returned with parent signature.


    Due by February 1:

    ⬜  Verify that Testing Coordinator received all ARD’d accommodations and supports for Benchmark testing.


    Due by February 7:

    ⬜ For any students identified as needing ESY services please email any of theESY Regression Without Recoupment Documents and data sheets from Winter Break that were received from the students case managers to ESY_SISD@springisd.org by February 7, 2022. 

    Due by February 10th: 

    ⬜  Submit Monthly Count to Campus Coordinator:  Complete, sign, and obtain administrator's signature for campus Monthly Count and put the actual day the count was taken in the blank.

    ⬜  Verify that at least one parent contact has been documented on the Parent Communication Log in Frontline eSped in the last month. 

    ⬜  Finalize corrections or changes to your Teacher Schedule and assist any para who works with you on completing the Paraprofessional Schedule and resubmit to your Campus Coordinator. 

    ⬜  Verify and collect a printout of the Frontline export file showing that each student's teachers (GenEd & SpEd) have signed for the IEP documents. 


    Due by February 16th:

    ⬜  Attend monthly DC/TL Connection Meeting.

    ⬜  Ensure your have submitted your dated Agenda and Sign-In sheet to your Campus Coordinator as documentation of your campus-based meeting indicating that you have distributed the information from the January DC/TL meeting. 

    Due by February 22:

    ⬜   Submit case managers data collection from Thanksgiving and Winter breaks to ESY_SISD@springisd.org  for considerations for Extended School Year (ESY) services. 

    Due by February 28th:

    ⬜  Meet with Special Education team to relay information from the February DC/TL meeting (agenda and sign-in sheets to be submitted by February 28).

    ⬜  Ensure SpEd teachers are progress monitoring according to outlined procedures.

    Ongoing Due by the end of the month:

    ⬜  Meet with SpEd case managers to review Verification of Services and discuss any students who did not receive their services during the month of December.  Maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.

    ⬜  Make sure any restraint forms are completed and submitted by the certified staff member involved according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.

    ⬜  Review each student’s days of out of educational placement for OSS, ISS and time away from direct educational instruction in the area of an IEP, and ensure an MDR for those that require it. (10 days and every time after 10) 

    ⬜ Work with the IEP Clerk to ensure IEP Meetings for the following month are scheduled 3 

    weeks in advance.


    ⬜  Ensure: IEP deliberations include SSES information at each ARD from this point forward regarding SSES. We can move towards informing parents at the Annual next year.


    ⬜ Work with the IEP Clerk to ensure completed IEP Meetings for the current month are archived and PEIMS sheets provided to the SEMS clerk 


    ⬜ Work with the IEP Clerk to ensure FIE/Reevaluations dates for the current month are archived and PEIMS sheets provided to the SEMS clerk 


    Work with the IEP Clerk to review the ARDs & FIE/Reevaluations that should have taken 

    place the prior month and if any are out of timeline discuss scheduling the ARDs so they 

    are completed this month.

    Meet with SpEd team at a minimum of two times per month to distribute information from 

    DC/TL/CS meeting and to support the team in: maintaining student information, 

    developing draft PLAAFP statements, Goals & Objectives, Accommodations, 

    understanding, understanding Service Logs, etc.  

    Submit Agenda and Sign-In sheet to Coordinator where information is distributed from 

    DC/TL updates/Connections.

    Ensure that GenEd content or grade level department chairs/team leads are sharing the 

    lesson plans with ECSE, AB, PASS, SILC, Inclusion and Homebound teachers.

    ⬜   Ensure that all 30 day Transfer ARDs take place within the 30-day timeline. Follow Transfer Procedures for all students who enter the district. 

    Compare Campus PEIMS list with Frontline/eSped report to ensure all students who 

    receive Special Education are accounted for and have a Case Manager assigned to 

    them. Report discrepancies to Campus Coordinator.


    ⬜  Assign Case Manager for all new students. Selections should be determined based on the program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving Monitoring Through Support Facilitation

    ⬜ Ensure all withdrawn students are entered on the Change in Student ESPED Status Form

    ⬜  Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.

    ⬜  Meet with Special Education Coordinator to provide Department Information

    Due by March 11th:

    ⬜  Complete Monthly Count  with signatures prior to March 11th