2020-2021 September DC/TL Timeline

What We Do

Due by September 4th: 

Complete the Monthly Special Education Roster/SHARS Documentation google doc

follow instructions outlined in the Monthly Medicaid Roster procedures 

Updated & signed  Verification of Special Education Services Form  showing all 

students' schedules match their schedule of services (for those students who had "No" 

identified in any of the columns, corrections are to be made, document updated) for 

Coordinator to review

Complete 15 Day count and submit to Campus Coordinator before 3:30pm.

Due by September 10: 

Review each Case Manager's Student Rosters to be sure all students have been 

assigned a case manager and that all information has been added to the list (compare 

the students with an updated PEIMS list - provided by Campus Coordinator) scan this form to Coordinators.

Due by September 17: 

Collect Elementary Teacher and Paraprofessional Schedules 

Collect Secondary Teacher and Paraprofessional Schedules

Submit schedules to Campus Coordinator

Due by September 25: 

Ensure transfer procedures for new students entering the campus are being followed.

Maintain a list of students who have transferred into the campus and their 30 day 

ARD/IEP date. Be sure to discuss each transfer with the appropriate assessment staff 

(Diag/SLP/LSSP) and campus Coordinator (to ensure services are appropriately 

matched).  *Transfer students who started school August 17 must have their 

transfer/30 day Annual ARD. 

Secondary: Ensure IEP Progress reports have been archived by September 25 and are 

sent to parents on October 2.


 Due by September 30:

Secondary: Confirm that Parent Communication Log, Progress Reports, and Service 

logs are archived for each student in Frontline/eSped.

Every Month: 

Work with the IEP Clerk to ensure IEP Meetings for the following month are scheduled 3

weeks in advance.

Meet with SpEd team at a minimum of two times per month to distribute information from 

DC/TL/CS meeting and to support the team in: maintaining student information, 

developing draft PLAAFP statements, Goals & Objectives, Accommodations, 

understanding, understanding Service Logs, etc.  

Submit Agenda and Sign-In sheet to Coordinator where information is distributed from 

DC/TL updates/Connections.

Ensure transfer students receiving special education are scheduled to receive their 

services outlined in their IEP.

Compare Campus PEIMS list with Frontline/eSped report to ensure all students who 

receive Special Education are accounted for and have a Case Manager assigned to 

them. Report discrepancies to Campus Coordinator.

Ensure that GenEd content or grade level department chairs/team leads are sharing the 

lesson plans with ECSE, AB, PASS, SILC, Inclusion and Homebound teachers.

When a restraint takes place, be sure that the certified staff member involved in the 

restraint completes the appropriate forms and notifies administration and parents 

according to the procedures outlined in the procedures manual: Confinement, Restraint, 

and Timeout.

Follow Transfer Procedures for all students who enter the district. 

District expectation of completion of above submissions - 100%