2020-2021 February DC/TL/CS Timeline

What We Do

    Due by February 1:

    ⬜  Verify that Testing Coordinator received all ARD’d accommodations and supports for Benchmark testing.


    Due by February 10th: 

    ⬜  Submit Monthly Count  to Campus Coordinator:  Complete, sign, and obtain administrator's signature for campus Monthly Count and put the actual day the count was taken in the blank.

    Verify that at least one parent contact has been documented on the Parent Communication Log in Frontline eSped in the last month. 

    Finalize corrections or changes to your Teacher Schedule and assist any para who works with you on completing the Paraprofessional Schedule and resubmit to your Campus Coordinator. 

    Verify and collect a printout of the Frontline export file showing that each student's teachers (GenEd & SpEd) have signed for the IEP documents. 


    Due by February 16th:

    ⬜  Attend monthly DC/TL Connection Meeting.

    ⬜  Ensure your have submitted your dated Agenda and Sign-In sheet to your Campus Coordinator as documentation of your campus-based meeting indicating that you have distributed the information from the January DC/TL meeting. 

    Due by February 22:

    ⬜   Submit case managers data collection from Thanksgiving and Winter breaks to ESY_SISD@springisd.org  for considerations for Extended School Year (ESY) services. 

    Due by February 28th:

    ⬜  Verify that Progress Reports, Service/Medicaid Logs, and Parent Contact logs were uploaded/archived & ready for distribution for all students for the marking period ending February 19th.

    ⬜  Meet with Special Education team to relay information from the February DC/TL meeting (agenda and sign-in sheets to be submitted by February 28).

    ⬜  Ensure SpEd teachers are progress monitoring according to outlined procedures.

    Ongoing Due by the end of the month:

    ⬜  Meet with SpEd case managers to review Verification of Services and discuss any students who did not receive their services during the month of December.  Maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.

    ⬜  Make sure any restraint forms are completed and submitted by the certified staff member involved according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.

    ⬜  Review each student’s days of out of educational placement for OSS, ISS and time away from direct educational instruction in the area of an IEP, and ensure an MDR for those that require it. (10 days and every time after 10) 

    ⬜  Review ARDs Due and ARDs Past Due reports to ensure that all ARDs are scheduled and archived, and email sent to PEIMS Clerk- Wanda Concha to pull PEIMS  if needed. 

    ⬜  Ensure that all 30 day Transfer ARDs take place within the 30-day timeline.

    ⬜  Confirm all transfer agreements have been archived and email the student’s name, date of document, student’s ID number and statement indicating what occurred to the IEP clerk District SpEd Office (Wanda Concha).

    ⬜  Assign Case Manager for all new students. Selections should be determined based on the program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving Monitoring Through Support Facilitation

    ⬜ Ensure all withdrawn students are entered on the Change in Student ESPED Status Form

    ⬜  Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.

    ⬜  Meet with Special Education Coordinator to provide Department Information

    Due by March 11th:

    ⬜  Complete Monthly Count with signatures prior to March 11th