2019-2020 November DC/TL/CS Timeline

What We Do
  1. Complete the Monthly Special Education Roster/SHARS Documentation google doc - follow instructions outlined in the Monthly Medicaid Roster procedures submit to shars@springisd.org or before November 5.
  2. Archive all transfer agreements and notify the IEP clerk to ensure documents are sent to District SpEd Office (Wanda Concha).
  3. Monitor that all 30 day Transfer ARDs take place within the 30 day timeline.
  4. Determine Case Manager for all new students entering the campus. Selections should be determined based on program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving monitoring through Support Facilitation
  5. Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.
  6. Meet with SpEd Case Managers by Nov. 9 to discuss any students who did not receive their services during the month of October.  maintain a running record of this information and share with administration if a pattern of concerning behavior is identified through the data.
  7. Complete and submit Revised Monthly Count information to campus coordinator by November 10 (put the actual day the count was taken in the blank next to monthly count).
  8. Ensure SpEd teachers are collaborating with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
  9. When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.
  10. Meet with Special Education team to relay information from the DC/TL meeting (agenda and sign-in sheets will be collected by November 27).
  11. Attend DC/TL Connection Meeting (Zoom 11/27).
Due to Campus Coordinator by Friday, November 2:
Due to Medicaid Specialist (shars@springisd.org) by Monday, November 5:
  • Updated teacher/para google doc with signatures for medicaid services
  • Submission of Campus Crawl campus sign-in sheet (alebron@springisd.org
    Due to Campus Coordinator on or before Friday, November 10:
    1. Monthly Count 
    2. Review of Professional Development offerings and speak with team about their attendance at the sessions (review Special Education Summer August & required training data sheet provided at DC/TL/CS meeting)
    Due to Campus Coordinator on or before November 27:
    • Sign-In sheet and Agenda showing delivery of information from DC/TL/CS October Meeting
    Due to SpEd Manager Secretary, Lorraine Rosales on November 30:
    • Special Education Campus Sign-In sheets (for many campuses, this is found on the red clipboard).


    District expectation of completion of above submissions - 100%