2019-2020 January DC/TL/CS Timeline

What We Do
    1. Determine Case Manager for all new students entering the campus. Selections should be determined based on program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving monitoring through Support Facilitation
    2. Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.
    3. Meet with SpEd Case Managers (by the second Friday of the month) to discuss students receiving their services and let administration know if there is are any problems (i.e. schedule does not  allow  for a SpEd teacher to provide services, Service providers are not going to assigned class or pulling student for ARD'd SpEd time, accommodations are not being provided, etc).  
    4. Complete the Monthly Special Education Roster/SHARS Documentation google doc - follow instructions outlined in the Monthly Medicaid Roster procedures - Due by the 5th of each month 
    5. Complete and submit Middle Of Year Count information to campus coordinator by January 14 (put the actual day the count was taken in the blank).
    6. Ensure SpEd teachers are collaborating with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
    7. When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.
    8. Meet with Special Education team to relay information from the December DC/TL meeting (agenda and sign-in sheets will be collected January 29).
    Due to Medicaid Specialist (SHARS@springisd.orgon or before January 8: 
    • December Staff Roster/SHARS completed (with signatures) - google LINK 
    Due to Campus Coordinator on or before January 14:
    1. MOY Count
    Due to Campus Coordinator prior to or on January 29:
    • Agenda and Sign-In sheet from Campus SpEd team meeting regarding December DC/TL Connection

     Item to be submitted to the Campus Coordinator prior to or on January 31:

    1.  Completed Verification of Special Education Services Form - no discrepancies & signatures
    2. For students with schedule changes &/or new to the campus, ensure all Case Managers have electronically sent their IEP documents to all GenEd and SpEd teachers (who provide instruction to the student). An eSped export file showing that each student's teachers has signed for the documents should be printed and maintained in individual student folders to submit with the Verification of Services Form.
    3. Secondary SpEd Master schedule including all SpEd students' names for each period receiving services.  **Teacher Schedule Template** **Paraprofessional Schedule Template** (fill-in all italicized areas with correct information) and include student names in the blanks. See how to video below.
    4. Elementary SpEd Master schedule including all SpEd students' names for each section of time a student receives services Elementary SpEd teacher schedules / Elementary Paraprofessional Schedules.

      YouTube Video


    Due to SpEd Manager Secretary, on January 31:

    • Special Education Campus Sign-In sheets (for many campuses, this is found on the red clipboard in the front office).

    Due to Campus Coordinators prior to February 8:


    Forms