2019-2020 August DC/TL/CS Timeline

What We Do
  1. Update the Monthly Special Education Roster/SHARS Documentation google doc for August 2019-2020- follow instructions outlined in the Monthly Medicaid Roster procedures - Due August 5.
  2. Assist Diagnostician and Campus Counselor with ensuring transfer students receiving special education are scheduled to receive their services outlined in their IEP.
  3. Develop Case Manager lists matching SpEd teachers with students who they instruct/see during the day (prior to August 12).  All Department Chairs and Team Leads should have a case manage group.
  4. Distribute Case Manager lists to Special Education teachers by August 12 to allow time for case managers to send IEP paperwork through eStar.
  5. Distribute Case Manager lists to Administrators and Counselors. 
  6. Compare Campus PEIMS list with eStar SpEd report to ensure all students who receive Special Education are accounted for and have a Case Manager assigned to them.
  7. Have teachers sign-out district provided equipment (including but not limited to: chromebooks, radios, TI calculators) using the Equipment Sign Out Form
  8. Assist Case Managers with accessing student information through Eduphoria & eSchool/Decision Ed by request access for them (submit request to campus admin if they don't already have access).
  9. Check eSped to ensure case managers have updated themselves as the case manager in eSped for the students who they are assigned to case manage for the 2019-2020 school year.
  10. Check in with Diagnostician clerk to get a list of all annual IEP meetings for the year & distribute to case managers
  11. Support the campus in distribution and explanation of STEP binders.
  12. Ensure all Case Managers have electronically sent their IEP documents to all GenEd and SpEd teachers (who provide instruction to the student). An export file showing that each student's teachers has signed for the documents should be printed and submitted with the Beginning of the Year (BOY) spreadsheet due by August 30.   
  13. Touch base with parents who have shown interest in having close communication with the campus to answer any questions that they may have for the new year.
  14. Ensure that GenEd content or grade level department chairs/team leads are sharing the lesson plans through forethought with AB, SILC, and SpEd Inclusion teachers. 
  15. Begin collecting student/program numbers to complete 15 Day count **Completed & submitted to Coordinator by September 5
Complete by August 5:
SHARS Roster of teachers and paraprofessionals on the campus

Collect by August 12:
  • Electronically collect teacher scores on the completed MSB xLogs quiz provided at August 7 Job Alike session (to ensure completion for all teachers).  Teachers will submit quiz score to campus DC/TL.  **Expectation: 100% teacher completion

Forms to be submitted by August 16 (if training does not happen, submit the calendared training day):
Provide Oversight: 
  • Paraprofessional completion of online Safe Schools training between August 7 - August 31: 
    1. Assisting & Supporting Instruction, 
    2. Behavior Management Basics, 
    3. Roles & Responsibilities  
    4. Nonviolent Crisis Intervention NCI (Required training for CASE, AB, SILC, and PASS paraprofessionals)
Forms to be submitted by August 30 to Campus Coordinator: 
  • Campus Case Manager list ensuring every student from the PEIMS report has a Case Manager (list the SLP as the Case Manager for Speech only students 
  • Beginning of the Year (BOY) spreadsheet from each Case Manager 
September Expectations:
  • 15 Day count **Completed and submitted on September 5**
  • Monitor Completion of 2 Communication Log entries for each student showing that the Case Manager has communicated with parent/guardians.
  • Review MSB xLog entries and work with staff who have not started recording their services to