2018-2019 September DC/TL/CS Timeline

What We Do
  1. Maintain a list of students and their IEP meetings for the month of September and support the Case Managers in preparing for their IEP meetings for the month.
  2. Review the IEP meetings scheduled for October and plan with IEP Clerk to ensure the IEP meetings are scheduled 3 weeks ahead of their annual ARD date.
  3. Ensure newly updated transfer procedures for new students entering the campus are being followed.  Maintain a list of students who have transferred into the campus and their 30 day ARD/IEP date. Be sure to discuss each transfer in with the appropriate assessment staff (Diag/SLP/LSSP) and campus Coordinator (to ensure services are appropriately matched).  *Transfer students who started school August 15 must have their transfer ARD by September 26*
  4. Contact the SpEd Help desk: spedhelp@springisd.org with all upcoming ARD/IEP meetings to secure support from the IEP Specialists (clerk can complete this).
  5. Complete the Monthly Special Education Roster/SHARS Documentation google doc - follow instructions outlined in the Monthly Medicaid Roster procedures - Due September 5
  6. Complete 15 Day Count and submit to Campus Coordinator before 3:30pm on September 5
  7. Review each Case Manger's Student roster to be sure all students have been assigned a case manager and that all information has been added to the list (compare the students with an updated PEIMS list - provided by Campus Coordinator) scan this form to Coordinators by September 12.
  8. Meet with SpEd team at least twice to distribute information from DC/TL/CS meeting and to support team in: maintaining student information, developing draft PLAAFP statements, Goals & Objectives, Accommodations, understanding & completing Form 2, understanding Service Logs, etc.  Submit Agenda and Sign-In sheet to Coordinator where information is distributed from DC/TL updates/Connections.
  9. Monitor the use of the Parent Communication Log when initial contact has been made with parents (identify those teachers who have not introduced themselves to the parents and communicate the district expectations. 
  10. Collect student service logs and the Monthly Analysis of Student Service Logs (August 15-September 14) and place in a folder for submission to Campus Coordinator (paper clipped by student and organized alphabetically by last name). 
  11. Ensure that the ARD Teacher Input Form is being distributed to all staff (GenEd & SpEd) at least 3 weeks prior to the ARD/IEP meetings (completion due date is 2 wks prior to the annual ARD meeting). 
  12. Ensure teachers are completing, and have sent to parents, the draft PLAAFP, Goals & Objectives, and accommodations at least 5 school days prior to the ARD/IEP meeting.
  13. Be sure to have all staff (teachers & paras) sign up to attend the MSB training on August 12 or 13 and that teachers (except CASE) sign up for Goalbook training on September 26 or 27 (dates are organized elementary or secondary self contained or inclusion).
  14. Attend SpEd DC/TL Connection Meeting Online and respond to questions regarding the meeting by September 25.
  15. Secondary DC/CS: Ensure IEP Progress reports have been archived by Sept. 24 and printed to go home September 26
  16. Secondary DCs: Ensure progress reports for IEP Goals/Objectives have been issued to all students who receive Special Education (End of the 6 week grading period is Sept. 20 & report cards go home on Sept. 28).
Items to be collected and submitted to Coordinator:
  1. 15 Day Count - submit to Campus Coordinator by September 5
  2. Corrected Beginning of the Year (BOY) spreadsheet  for those students who had "No" listed in any of the columns (due dates: High School: Sept 6, Middle School: Sept 13, Elementary School: Oct 1)
  3. Student roster due by September 12
  4. Collection of all Monthly Analysis of Student Service Logs and all Student Service Logs for August 14-September 15 by September 20 -  to Campus Coordinator by September 21
  5. Elementary Teacher and Paraprofessional Schedules due by September 21
  6. Secondary Teacher and Paraprofessional Schedules due by September 21
  7. Secondary CS/DC/TL - Ensure all IEP progress reports are sent home by September 28 
Item to be viewed by Campus Coordinator
  1. Parent Communication Log showing 2 contacts: 1) BOY Parent Letter distribution date 2) Initial phone call to connect with parents including highlights of the conversation by September 14
District expectation of completion of above submissions - 100%