2018-2019 April DC/TL/CS Timeline

What We Do
    1. Determine Case Manager for all new students entering the campus. Selections should be determined based on program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving monitoring through Support Facilitation
    2. Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.
    3. Monitor students receiving their services and let administration know if there is a problem with a student receiving their services.  
    4. Complete the Monthly Special Education Roster/SHARS Documentation google doc - follow instructions outlined in the Monthly Medicaid Roster procedures - Due April 5.
    5. Middle & High School Department Chairs, submit Promotional Staffing schedules (dates and times that you are meeting with each sending campus) for incoming 6th and 9th graders to your campus coordinator by April 12.
    6. Complete and submit Revised Monthly Count information to campus coordinator by April 5 (put the actual day the count was taken in the blank).
    7. Ensure SpEd teachers are collaborating with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
    8. Ensure appropriate state testing accommodations are delivered to the CTC for STAAR (this includes individual supplemental aids)
    9. When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.
    10. Meet with Special Education team to relay information from the March DC/TL meeting (agenda and sign-in sheets submitted on or before April 23).
    11. Ensure SpEd teachers are progress monitoring according to outlined procedures.
    Due to Medicaid Specialist (SHARS@springisd.orgon or before April 5: 
    1. February Medicaid completed (with signatures) - google LINK 
    2. Monthly Count 

    Due to Campus Coordinator on or before April 12:

    • Promotional Staffing schedule including all elementary or middle school visits taking place between April 15-May 17.
    Due to Campus Coordinator prior to or on April 26:
    • Agenda and Sign-In sheet from Campus SpEd team meeting regarding March DC/TL meeting 
    • Survey response to Online DC/TL/CS Connection Video (available April 23 - agenda will include all components of EOY Check-in)
    Due to SpEd Manager Secretary, Diana Espinoza, on April 28:
    • Special Education Campus Sign-In sheets (for many campuses, this is found on the red clipboard at the front receptionist desk)

    Due May 1:

    • Connect with Campus Testing Coordinator to receive STAAR testing results for 5th & 8th graders.
    • Review AIP/IPI schedule with Campus Coordinator to ensure all 5th & 8th grade students (not meeting state passing standard on STAAR) have an ARD meeting scheduled
    • Ensure an IPI is developed to include standards to be addressed, frequency, duration, and location or services.

    Due to Campus Coordinators prior to May 11: