2017-2018 January DC/TL Timeline

What We Do
    1. Determine Case Manager for all new students entering the campus. Selections should be determined based on program the student is involved in, classes where the teacher is assigned to support, extracurricular activities for those students receiving monitoring through Support Facilitation. 
    2. Provide any updated teacher schedules to the Campus Coordinator as schedules are adjusted.
    3. Meet with SpEd Case Managers to discuss their analysis of student service logs (December 4 - December 21).  Monitor students receiving their services and let administration know if there is a problem with a student receiving their services.  
    4. Complete the Monthly Special Education Roster/SHARS Documentation google doc - follow instructions outlined in the Monthly Medicaid Roster procedures - Due January 8
    5. Complete and submit Middle Of Year Count information to campus coordinator by January 12 (put the actual day the count was taken in the blank).
    6. Ensure SpEd teachers are collaborating with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
    7. When a restraint takes place, be sure that the certified staff member involved in the restraint completes the appropriate forms and notifies administration and parents according to the procedures outlined in the procedures manual**: Confinement, Restraint, and Timeout.
    8. Meet with Special Education team to relay information from the DC/TL meeting (agenda and sign-in sheets will be collected January 26).
    Due to Medicaid Specialist (SHARS@springisd.org) on or before January 8: 
    • December Medicaid completed (with signatures) - google LINK 
    Due to Campus Coordinator on or before January 12:
    1. MOY Count
    2. Monthly Analysis for Dec. 4 - Dec. 21
    Due to Campus Coordinator prior to or on January 26:
    • Agenda and Sign-In sheet from Campus SpEd team meeting regarding December DC/TL Connection

     Item to be submitted to the Campus Coordinator prior to or on January 31:

    1.  Completed Verification of Special Education Services Form - no discrepancies & signatures
    2. Verification of Receipt of Accommodations and Modifications - for students with schedule changes &/or new to the campus
    3. Secondary SpEd Master schedule including all SpEd students' names for each period receiving services.  **Teacher Schedule Template** **Paraprofessional Schedule Template** (fill-in all italicized areas with correct information) and include student names in the blanks. See how to video below.
    4. Elementary SpEd Master schedule including all SpEd students' names for each section of time a student receives services Elementary SpEd teacher schedules / Elementary Paraprofessional Schedules.

      YouTube Video


    Due to SpEd Manager Secretary, Lorraine Rosales on January 31:

    • Special Education Campus Sign-In sheets (for many campuses, this is found on the red clipboard in the front office).

    Due to Campus Coordinators prior to February 9:

    1. Monthly Count 
    2. Monthly Analysis for Jan 3 - Jan 27


    Forms