2016-2017 November Case Management Timeline

What We Do

  1. Distribute the Report of Student’s Progress Toward IEP Goals/Objectives with the issuance of report cards to each student you case manage (Report Cards are issued November 4).
  2. Attend monthly Connection Meeting(s).
  3. Case Manager for students taking an alternative assessment: Submit student names, grade level, and testing content area to the Campus Testing Coordinator by November 2.
  4. Meet with the students that you case manage at least twice outside of the class that you teach them in.  Find out what they need help with.  Recommend a book that they should read.  Find out if there is any area that they are having difficulty and develop a plan with them to address the concerns.
  5. Check with Special Education and General Education teachers who instruct your students to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
  6. Communicate with parents on strengths that you have seen in their child up to this point.  Discuss most recent checkpoint data with the parents, student performance, and next steps with regards to instruction.
  7. Talk to parents.  Find out if there’s anything that they need to come home that can help them with their child’s learning.  Find out if they are getting timely communication from their child's teachers or if there is any other way that you can assist them (being proactive goes a long way).  
  8. Update communication log and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing. 
  9. Distribute Teacher Input Forms to all staff who instruct any student who has an ARD scheduled in November (due date – 2 wks prior to ARD).
  10. Retrieve Teacher Input Forms from all teachers who have completed them for ARDs this month.
  11. Collaborate with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
  12. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and  goals/objectives home to be reviewed). 
  13. Discuss upcoming benchmark testing with parents.  Explain what the assessment is for and the standards that will be assessed (use scope & sequence). Let parents know that accommodations will be provided during the assessment. 
  14. Retrieve the Service Logs for the students you case manage and review services being provided. Discuss discrepancies with teachers providing the service.  If service concerns have not been addressed, review concerns with campus SpEd  DC/TL.  
Items to be completed by November 8:
  1. Retrieve all student service logs for the month of October (Oct 3 - Oct 28), analyze services to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services.  Highlight any concerns and note if they are recurring concerns that need administrative assistance.
  2. Meet with DC/TL to discuss student data on checkpoints and to discuss the data collected on the effectiveness of the students' supports/accommodations.
  3. File Student Service Logs and student work samples for the month of October in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 
Items to be completed during, or prior to the end of, November:

1. Secondary Case Managers: Distribute IEP Progress reports & maintain verification of distribution - possible options for distribution: 
  • Place a copy with the student's teacher who distributes report cards and have it stapled behind the report card going home.
  • Send progress report home with the student. 
  • Send progress report home via mail (discuss postage with campus administrator).
2. Submission of STAAR Alt 2 test takers name, grade level, and content area assessment to be taken (NOVEMBER 2 deadline). 
3. Draft PLAAFP, Goals/Objectives, Accommodations and send to parents (as a draft) 5 days prior to scheduled IEP/ARD meeting.
4. Make sure accommodations/supplemental aids are prepared/available for students to receive before the Dec. benchmark

Items to be completed by December 6:

1. Retrieve all student service logs for the month of November (October 31-December 2), analyze services to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services.  Highlight any concerns and note if they are recurring concerns that need administrative assistance.
2. Meet with DC/TL to discuss student data on checkpoints and to discuss the data collected on the effectiveness of the students' supports/accommodations.
3. File Student Service Logs and student work samples for the month of November in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 

PRIOR to December 5th:  
Discuss upcoming benchmark testing with parents. Explain what the assessment is for and the standards that will be assessed (use scope & sequence). Let parents know that accommodations will be provided during the assessment. 


District expectation of completion of above submissions - 100%