2016-2017 December Case Management Timeline

What We Do
    PRIOR to the December Benchmark tests:
      Make sure accommodations/supplemental aids are prepared/available for students to receive before the Dec. benchmark

      PRIOR to December 5th:  
      Discuss upcoming benchmark testing with parents. Explain what the assessment is for and the standards that will be assessed (use scope & sequence).  Let parents know that accommodations will be provided during the assessment. 

      Items to be completed by December 6:
      1. Retrieve all student service logs for the month of November (November 7 - December 1), analyze services to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services.  Highlight any concerns and note if they are recurring concerns that need administrative assistance.
      2. Meet with DC/TL to discuss student data on checkpoints and to discuss the data collected on the effectiveness of the students' supports/accommodations.
      3. File Student Service Logs and student work samples for the month of November in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 
      December Actions:
      1. Monitor Student Progress and follow procedures when a student is not making progress academically (Goals/Objectives or grades). 
      2. Attend monthly Connection Meeting(s).
      3. Meet with the students that you case manage at least twice outside of the class that you teach them in.  Find out what they need help with.  Recommend a book that they should read.  Find out if there is any area that they are having difficulty and develop a plan with them to address the concerns.
      4. Check with Special Education and General Education teachers who instruct your students to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
      5. Communicate with parents on strengths that you have seen in their child up to this point.  Discuss most recent checkpoint data with the parents, student performance, and next steps with regards to instruction.
      6. Talk to parents.  Find out if there’s anything that they need to come home that can help them with their child’s learning.  Find out if they are getting timely communication from their child's teachers or if there is any other way that you can assist them (being proactive goes a long way).  
      7. Update communication log and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing. 
      8. Distribute Teacher Input Forms to all staff who instruct any student who has an ARD scheduled in November (due date – 2 wks prior to ARD).
      9. Retrieve Teacher Input Forms from all teachers who have completed them for ARDs this month.
      10. Collaborate with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
      11. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and  goals/objectives home to be reviewed). 
      12. Discuss upcoming benchmark testing with parents.  Explain what the assessment is for and the standards that will be assessed (use scope & sequence). Let parents know that accommodations will be provided during the assessment. 
      13. Retrieve the Service Logs for the students you case manage and review services being provided. Discuss discrepancies with teachers providing the service.  If service concerns have not been addressed, review concerns with campus SpEd  DC/TL.  
      Items to be completed prior to the end of, December:
      1. Print and archive IEP progress reports.  Make sure case managers have copies of the updated progress reports for students you serve.  
      2. Draft PLAAFP, Goals/Objectives, Accommodations and send to parents (as a draft) 5 days prior to scheduled IEP/ARD meeting.
      Items to be completed by January 3:
      1. Retrieve all student service logs for the month of December (December 5 - December 16), analyze services to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services.  Highlight any concerns and note if they are recurring concerns that need administrative assistance.
      2. Meet with DC/TL to discuss student data on checkpoints and to discuss the data collected on the effectiveness of the students' supports/accommodations.
      3. File Student Service Logs and student work samples for the month of December in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet).