2021-2022 October Case Manager Timeline

What We Do

Important IEP Progress Report Dates

⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:


Grade Level

IEP Progress Report Date

Archive Date

Distribution Date

Grades 1-12

October 7, 2021

October 14, 2021

October 15, 2021

Grades PK & KG

October 7, 2021

October 21, 2021

October 22, 2021

Grades 1-12

October 28, 2021

November 4, 2021

November 5, 2021

Grades PK & KG

October 28, 2021

November 11, 2021

November 12, 2021

⬜   Follow the IEP progress report expectations below:
  • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

  • Unacceptable progress reporting: "in progress" or "minimal progress"  


⬜   Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives. Recorded information using the Special Education Progress Monitoring & Failure Documentation Form). This will be used to inform next steps and will be maintained in the STEP binder.

⬜    Add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress report to be returned with parent signature.

⬜    Update Parent Contact Log for each student in Frontline/eSped. Case Managers should

 contact the parent at least twice a month (this will be archived at the end of the year). 


Due by October 15th:

⬜    Add caseload names to your assigned tab on the EOY spreadsheet. 

Due by October 22:

⬜    Ensure all annual and transfer ARD/IEP meetings are scheduled, held, and archived.

Every Month:

⬜   Attend PLC(s) and Monthly Connection Meeting(s). 

⬜   Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and     archived within timeline (within one year of the current ARD date).

⬜   Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜   Ensure S.T.E.P. Binders have current student IEP information in them and are being maintained by the general education teacher (for all STAAR/EOC tested areas). 

⬜   Communicate with parents, and update Parent Contact Log in Frontline/eSped on strengths that you have seen in their child up to this point. Discuss the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

⬜   Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. 

⬜   Document all Special Education ARD/IEP services provided daily.

⬜   Ensure all services were logged for the previous month in the Frontline/eSped Service Logs. Please use Virtual Supports for Service Documentation, to discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜  Prepare IEP paperwork

         ⬜   Communicate with the IEP Clerk for annual an transfer ARD/IEP due dates

         ⬜   Use the draft IEP that has been opened by the IEP Clerk to begin inputting information 

                into the annual IEP being prepared (3 wks before ARD). 

         ⬜   Collect the Documentation of Accommodations form from Frontline/eSped from the 

                GenEd and Sped teachers to report the effectiveness of the accommodations in the 


         ⬜   Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting

                is in January/February (due date – 2 wks before ARD). 

         ⬜   Provide and discuss draft PLAAFP, Goals/Objectives, and Accommodations to 

                parents 5 days before the IEP meeting. 

         ⬜   Ask parents to complete the Parent Satisfaction Survey at the end of each IEP