Important IEP Progress Report Dates

⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:

⬜ Follow the IEP progress report expectations below:

• Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

• Unacceptable progress reporting: "in progress" or "minimal progress"  

⬜ Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives.

⬜ Add a cover sheet for receipt of information to be returned with parent signature.

Due by March 4: 

⬜ Complete all SHARS/Medicaid tickets/entries for all students with a Personal Care Supplement (PCS). All SHARS/Medicaid entries must be submitted every Friday by 4:30pm.

⬜ Ensure that student work samples have been filed in STEP binders (virtual or manual) maintained by GenEd teachers. (how to video)

⬜ Ensure that at least one parent contact has been documented on the Parent Contact Log for each student in Frontline eSped in the last month. 

Due by March 11:

⬜  Meet with DC/TL & campus administrator to discuss student data on benchmarks and student improvement on standards comparing the November benchmark with the February benchmark.  Maintain Staffing Notes of the conversations.

⬜  Meet with the DC/TL to discuss the data collected on the effectiveness of the students' supports/accommodations.  Make recommendations for next steps.  Discuss students receiving their services and if there are students missing services.

Due by March 31:

⬜  All Sped teachers must be trained in Standards Based IEP (SBIEP) if not previously trained.

Every Month:

⬜   Attend monthly Connection Meeting(s). 

⬜   Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within the timeline (within one year of the current ARD date).

⬜   Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜   Ensure all withdrawn students are entered on the Change in Student ESPED Status Form.

⬜   Continue data collection for students to determine considerations for Extended School Year (ESY) services. 

⬜   Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their  S.T.E.P. Binders (In Schoology).

⬜   Continue to communicate with parents at least two times/month (at least two times/week for virtual students), and update Parent Contact log in Frontline eSped

⬜   Discuss strengths that you have seen in their child up to this point

⬜   Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

⬜   Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP.

⬜   Ensure all services were logged for the previous month in the Frontline Services Logs, discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜   Prepare IEP paperwork. 

⬜   Communicate with the IEP Clerk for IEP due dates

⬜   Use the draft IEP that has been opened by the IEP Clerk to begin inputting

 information into the annual IEP being prepared (3 wks before ARD). 

⬜   Ensure: Deliberations- include SSES information at each ARD from this point  

forward regarding SSES. We can move towards informing parents at the Annual 

next year.

⬜   Collect the Documentation of Accommodations form from Frontline from the GenEd

and Sped teachers to report the effectiveness of the accommodations in the IEP.

⬜   Distribute and retrieve Teacher Input Forms for all students whose annual IEP

meeting is in January/February (due date – 2 wks before ARD). 

⬜   Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days

before the IEP meeting. 

⬜   Ask parents to complete the Parent Satisfaction Survey at the end of each IEP

meeting.

District expectation of completion of above submissions - 100%