What's Required Important IEP Progress Report Dates ⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:
⬜ Follow the IEP progress report expectations below:
⬜ Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives. ⬜ Add a cover sheet for receipt of information to be returned with parent signature.
Due by March 4: ⬜ Complete all SHARS/Medicaid tickets/entries for all students with a Personal Care Supplement (PCS). All SHARS/Medicaid entries must be submitted every Friday by 4:30pm. ⬜ Ensure that student work samples have been filed in STEP binders (virtual or manual) maintained by GenEd teachers. (how to video) ⬜ Ensure that at least one parent contact has been documented on the Parent Contact Log for each student in Frontline eSped in the last month. Due by March 11: ⬜ Meet with DC/TL & campus administrator to discuss student data on benchmarks and student improvement on standards comparing the November benchmark with the February benchmark. Maintain Staffing Notes of the conversations. ⬜ Meet with the DC/TL to discuss the data collected on the effectiveness of the students' supports/accommodations. Make recommendations for next steps. Discuss students receiving their services and if there are students missing services. Due by March 31: ⬜ All Sped teachers must be trained in Standards Based IEP (SBIEP) if not previously trained. Every Month: ⬜ Attend monthly Connection Meeting(s). ⬜ Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within the timeline (within one year of the current ARD date). ⬜ Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation. ⬜ Ensure all withdrawn students are entered on the Change in Student ESPED Status Form. ⬜ Continue data collection for students to determine considerations for Extended School Year (ESY) services. ⬜ Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their S.T.E.P. Binders (In Schoology). ⬜ Continue to communicate with parents at least two times/month (at least two times/week for virtual students), and update Parent Contact log in Frontline eSped ⬜ Discuss strengths that you have seen in their child up to this point ⬜ Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. ⬜ Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. ⬜ Ensure all services were logged for the previous month in the Frontline Services Logs, discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. ⬜ Prepare IEP paperwork. ⬜ Communicate with the IEP Clerk for IEP due dates ⬜ Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). ⬜ Ensure: Deliberations- include SSES information at each ARD from this point forward regarding SSES. We can move towards informing parents at the Annual next year. ⬜ Collect the Documentation of Accommodations form from Frontline from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP. ⬜ Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). ⬜ Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. ⬜ Ask parents to complete the Parent Satisfaction Survey at the end of each IEP meeting. District expectation of completion of above submissions - 100% FORMS |
Special Education Procedures Manual > Staff Roles and Responsibilities (Including General Staff Forms) > Case Manager > 2021-2022 Case Manager Timeline >