⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:

 

Grade Level	IEP Progress Report Date	Archive Date	Distribution Date
Grades 1-12	November 18, 2021	December 2, 2021	December 3, 2021
Grades PK & K	November 18, 2021	December 9, 2021	December 10, 2021
Grades 1-12	December 16, 2021	January 6, 2022	January 7, 2022
Grades PK & K	December 16, 2021	January 13, 2022	January 14, 2022

⬜ Follow the IEP progress report expectations below:

Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

Unacceptable progress reporting: "in progress" or "minimal progress"  

 

⬜ Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives. Recorded information using the Special Education Progress Monitoring & Failure Documentation Form). This will be used to inform next steps.

⬜ Add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress report to be returned with parent signature.

⬜   Update Parent Contact Log for each student in Frontline/eSped. Case Managers should contact the parent at least twice a month (this will be archived at the end of the year).  

Before December Benchmark Tests or STAAR EOC: 

⬜      Make sure accommodations/supplemental aids are prepared/available for students to

           Receive before the December local or state assessments. 

⬜      Speak with parents of students taking the district benchmarks/STAAR EOC to let them

           know that accommodations will be provided during the assessment and how the 

           assessment will be used - record conversation using the Parent Communication Log in

           Frontline/ESPED.

⬜ Submit ESY Regression Without Recoupment form and supporting data sheets from Thanksgiving Break to DC/TL for considerations for Extended School Year (ESY) services. Data should be from November 29th - December 15th.

⬜ ESY / Recoupment Example Data Form

⬜ Extended School Year Regression / Recoupment Data Form - Thanksgiving Break (November)

⬜   Attend PLC(s) and Monthly Connection Meeting(s). 

⬜   Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within timeline (within one year of the current ARD date).

⬜   Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜   Ensure S.T.E.P. Binders have current student IEP information in them and are being maintained by the general education teacher (for all STAAR/EOC tested areas). 

⬜   Communicate with parents, and update Parent Contact Log in Frontline/eSped on strengths that you have seen in their child up to this point. Discuss the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

⬜   Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. 

⬜   Document all Special Education ARD/IEP services provided daily.

⬜   Ensure all Special Education ARD/IEP services provided for the week are documented by Friday at 4:30pm.

⬜   Ensure all services were logged for the previous month in the Frontline/eSped Service Logs. Please use Virtual Supports for Service Documentation, to discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜  Prepare IEP paperwork

         ⬜  Communicate with the IEP Clerk for annual an transfer ARD/IEP due dates

         ⬜   Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). 

         ⬜   Collect the Documentation of Accommodations form from Frontline/eSped from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.

         ⬜   Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). 

         ⬜   Provide and discuss draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. 

         ⬜    Ask parents to complete the Parent Satisfaction Survey at the end of each IEP 

⬜   Make sure accommodations/supplemental aids are prepared/available for students to receive

       before the January Benchmark.

⬜   Distribute IEP Progress Reports with the issuance of report cards. Progress Reports must 

       be sent home to ensure parents/guardians are aware of student progress toward mastery of

       goals. Update using specific data aligned to the written goal/objectives. 

⬜   File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology.