What We DoImportant IEP Progress Report Dates ⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:
Grade Level | IEP Progress Report Date | Archive Date | Distribution Date | Grades 1-12 | November 18, 2021 | December 2, 2021 | December 3, 2021 | Grades PK & K | November 18, 2021 | December 9, 2021 | December 10, 2021 | Grades 1-12 | December 16, 2021 | January 6, 2022 | January 7, 2022 | Grades PK & K | December 16, 2021 | January 13, 2022 | January 14, 2022 |
⬜ Follow the IEP progress report expectations below:
Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy
Unacceptable progress reporting: "in progress" or "minimal progress"
⬜ Update Parent Contact Log for each student in Frontline/eSped. Case Managers should contact the parent at least twice a month (this will be archived at the end of the year).
Before December Benchmark Tests or STAAR EOC:
⬜ Make sure accommodations/supplemental aids are prepared/available for students to
Receive before the December local or state assessments.
⬜ Speak with parents of students taking the district benchmarks/STAAR EOC to let them
know that accommodations will be provided during the assessment and how the
assessment will be used - record conversation using the Parent Communication Log in
⬜ Submit ESY Regression Without Recoupment form and supporting data sheets from Thanksgiving Break to DC/TL for considerations for Extended School Year (ESY) services. Data should be from November 29th - December 15th.
⬜ ESY / Recoupment Example Data Form
⬜ Extended School Year Regression / Recoupment Data Form - Thanksgiving Break (November)
⬜ Attend PLC(s) and Monthly Connection Meeting(s).
⬜ Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within timeline (within one year of the current ARD date).
⬜ Ensure S.T.E.P. Binders have current student IEP information in them and are being maintained by the general education teacher (for all STAAR/EOC tested areas).
⬜ Communicate with parents, and update Parent Contact Log in Frontline/eSped on strengths that you have seen in their child up to this point. Discuss the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction.
⬜ Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP.
⬜ Document all Special Education ARD/IEP services provided daily.
⬜ Ensure all Special Education ARD/IEP services provided for the week are documented by Friday at 4:30pm.
⬜ Ensure all services were logged for the previous month in the Frontline/eSped Service Logs. Please use Virtual Supports for Service Documentation, to discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance.
⬜ Communicate with the IEP Clerk for annual an transfer ARD/IEP due dates
⬜ Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD).
⬜ Collect the Documentation of Accommodations form from Frontline/eSped from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.
⬜ Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD).
⬜ Provide and discuss draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting.
⬜ Make sure accommodations/supplemental aids are prepared/available for students to receive
before the January Benchmark.
⬜ Distribute IEP Progress Reports with the issuance of report cards. Progress Reports must
be sent home to ensure parents/guardians are aware of student progress toward mastery of
goals. Update using specific data aligned to the written goal/objectives.
⬜ File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology.
District expectation of completion of above submissions - 100%
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