2021-2022 November Case Manager Timeline

What We Do

Important IEP Progress Report Dates

⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:


Grade Level

IEP Progress Report Date

Archive Date

Distribution Date

Grades 1-12

October 28, 2021

November 4, 2021

November 5, 2021

Grades PK & KG

October 28, 2021

November 11, 2021

November 12, 2021

Grades 1-12

November 18, 2021

December 2, 2021

December 3, 2021

Grades PK & KG

November 18, 2021

December 9, 2021

December 10, 2021

Follow the IEP progress report expectations below:

  • Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

  • Unacceptable progress reporting: "in progress" or "minimal progress"  


Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives. Recorded information using the Special Education Progress Monitoring & Failure Documentation Form). This will be used to inform next steps.

Add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress report to be returned with parent signature (How to use Cover Sheet Video).


⬜    Update Parent Contact Log for each student in Frontline/eSped. Case Managers should

 contact the parent at least twice a month (this will be archived at the end of the year). 

  • Discuss strengths that you have seen in their child up to this point 

  • Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

Due by November 5: 

⬜   File/upload student work samples, Goals/Objectives data, and accommodation data from August, September, and October in your electronic confidential folder located in Schoology.

Due by November 13:

⬜  Complete Schoology Course Collaboration Portal Training 

Submit screenshot, picture, or Snip & Sketch to the DC/TL at this time.  All returning teachers are required to complete this course.  

New teachers have completed this as a part of their new teacher training.

Access Code:  GPW2-HCD6-P373W

Every Month:

⬜  Attend monthly Connection Meeting(s). 

⬜  Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived and an email sent to the PEIMS clerk (Lupita Cortina) to indicate completion within timeline

⬜  Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜  Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their  S.T.E.P. Binders (In Schoology)

⬜  Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. 

⬜  Ensure all services were logged for the previous month in the Frontline/eSped Service Logs. Please use Virtual Supports for Service Documentation, to discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜  Prepare IEP paperwork. 

⬜  Communicate with the IEP Clerk for IEP due dates

⬜  Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). 

⬜  Collect the Documentation of Accommodations form from Frontline from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.

⬜  Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). 

⬜  Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. 

⬜  Ask parents to complete the Parent Satisfaction Survey at the end of each IEP meeting.

Due by December 3: 

⬜  File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology. 

District expectation of completion of above submissions - 100%