Important IEP Progress Report Dates

⬜ Update, archive, and distribute the student's IEP progress report in Frontline/eSped according to the dates listed below:

⬜ Follow the IEP progress report expectations below:

• Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy 

• Unacceptable progress reporting: "in progress" or "minimal progress"  

⬜ Schedule a staffing for students who are failing or not making adequate progress on the IEP goals/objectives. Recorded information using the Special Education Progress Monitoring & Failure Documentation Form). This will be used to inform next steps.

⬜ Add the Receipt of IEP Progress Cover Sheet for receipt of IEP progress report to be returned with parent signature (How to use Cover Sheet Video).

⬜    Update Parent Contact Log for each student in Frontline/eSped. Case Managers should

 contact the parent at least twice a month (this will be archived at the end of the year). 

• Discuss strengths that you have seen in their child up to this point 

• Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

Due by November 5: 

⬜   File/upload student work samples, Goals/Objectives data, and accommodation data from August, September, and October in your electronic confidential folder located in Schoology.

Due by November 13:

⬜  Complete Schoology Course Collaboration Portal Training 

Submit screenshot, picture, or Snip & Sketch to the DC/TL at this time.  All returning teachers are required to complete this course.  

New teachers have completed this as a part of their new teacher training.

Access Code:  GPW2-HCD6-P373W

Every Month:

⬜  Attend monthly Connection Meeting(s). 

⬜  Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived and an email sent to the PEIMS clerk (Lupita Cortina) to indicate completion within timeline

⬜  Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜  Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their  S.T.E.P. Binders (In Schoology)

⬜  Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. 

⬜  Ensure all services were logged for the previous month in the Frontline/eSped Service Logs. Please use Virtual Supports for Service Documentation, to discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜  Prepare IEP paperwork. 

⬜  Communicate with the IEP Clerk for IEP due dates

⬜  Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). 

⬜  Collect the Documentation of Accommodations form from Frontline from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.

⬜  Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). 

⬜  Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. 

⬜  Ask parents to complete the Parent Satisfaction Survey at the end of each IEP meeting.

Due by December 3: 

⬜  File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology.