2020-2021 November Case Manager Timeline

What We Do

Due by November 6

  • Complete and archive the updated progress on IEP Goals & Objectives for Secondary Students. 

  • Distribute the IEP Progress Report with the issuance of report cards and maintain verification of distribution to each student you case manage

  • File student work samples and data regarding goal progress/objectives for October in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 


Due by November 13

  • Complete and archive the updated progress on IEP Goals & Objectives for Students in the ECSE program. 

  • Secondary: Update each IEP goal with objectives for the students you case manage for the 5th reporting period ending Nov 13, 2020. Archive the report in the 2020-2021 Progress Reports folder in Frontline. Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy Unacceptable progress reporting: "in progress" or "minimal progress" 

  • Secondary: Assure that all services are logged into the students’ Frontline Services Logs and archive the logs for the students you case manage.

  • Complete Schoology Course ESPED: Documentation of Services and Parent Contact: Section 1.  A screenshot, picture, or Snip & Sketch should be submitted to the DC/TL at this time.  All teachers are required to complete this course. 

  • Complete Schoology Course Collaboration Portal Training: Section 1.  A screenshot, picture, or Snip & Sketch should be submitted to the DC/TL at this time.  All returning teachers are required to complete this course.  **New teachers have completed this as a part of their new teacher training. 


Every Month:

  •  Attend monthly Connection Meeting(s). 

  • Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within timeline (within one year of the current ARD date).

  • Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

  • Ensure S.T.E.P. Binders have current student IEP information in them and are being maintained by the general education teacher (for all STAAR/EOC tested areas). 

  • Communicate with parents, and update Parent Communication Log, on strengths that you have seen in their child up to this point. Discuss the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

  • Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP. 

  • Ensure all services were logged for the previous month in the Frontline Services Logs, discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

  • Prepare IEP paperwork. 

  • Communicate with the IEP Clerk for IEP due dates

  • Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). 

  • Collect the Documentation of Accommodations form from Frontline from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.

  • Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). 

  • Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. 

  • Ask parents to complete the Parent Satisfaction Survey at the end of each IEP meeting.


Due by December 6: 

  • Make sure accommodations/supplemental aids are prepared/available for students to receive before the December Benchmark.

  • File student work samples, Goals/Objectives data, and accommodation data for November in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 




District expectation of completion of above submissions - 100%