⬜ Complete all SHARS/Medicaid tickets/entries for all students with a Personal Care Supplement (PCS). All SHARS/Medicaid entries must be submitted every Friday by 4:30pm.

⬜ Submit ESY Regression Without Recoupment document and data sheets for any students that are being considered for ESY services to your DC/TL.

ESY / Recoupment Example Data Form

ESY / Recoupment Data Form - Thanksgiving Break (November)

ESY / Recoupment Data Form - Winter Break (December-January)

⬜ Ensure that student work samples have been filed in STEP binders (virtual or manual) maintained by GenEd teachers.

(how to video)

⬜ Ensure that at least one parent contact has been documented on the Parent Contact Log for each student in Frontline

eSped in the last month. 

⬜  Secondary: All IEP goals with objectives (for the students you case manage) for the 4th reporting period should have the report date of February 19, 2021.

Update progress on IEP Goals using the progress date of February 19, 2021. Archive the report in the 2020-2021 Progress Reports folder in Frontline. Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy Unacceptable progress reporting: "in progress" or "minimal progress" 

Distribute the Report of Student’s Progress toward IEP Goals/Objectives for each student who you case manage along

with Report Card (if applicable). March 5 Progress Reports must be sent home to ensure parents/guardians are aware

of student

⬜  Meet with DC/TL & campus administrator to discuss student data on benchmarks and student improvement on standards comparing the November benchmark with the February benchmark.  Maintain Staffing Notes of the conversations.

⬜  Meet with the DC/TL to discuss the data collected on the effectiveness of the students' supports/accommodations.  Make recommendations for next steps.  Discuss students receiving their services and if there are students missing services.

⬜  ECSE: Update each IEP goal with objectives for the students you case manage for the 2nd reporting period with the report date of March 5, 2021. 

Update progress on IEP Goals using the progress date of March 5.

Archive and print/review updated progress reports by March 8.

Distribute the Report of Student’s Progress toward IEP Goals/Objectives for each student who you case manage along with PK Report Card (if applicable). March 12

⬜  Kinder & Elementary: Update each IEP goal with objectives for the students you case         manage for the 3rd reporting period for the report date of March 26, 2021. 

Update progress on IEP Goals using the progress date of March 26. Archive the report in the 2020-2021 Progress Reports folder in Frontline. Acceptable progress reporting: 4 out of 5 opportunities, attends to task for 15 minutes, 80% accuracy Unacceptable progress reporting: "in progress" or "minimal progress" 

Archive and print/review updated progress reports by April 5 for Kinder & March 29 for Elementary.

Distribute the Report of Student’s Progress toward IEP Goals/Objectives for each student who you case manage along with Report Card (if applicable). April 9 for Kinder & April 1 for Elementary.  Progress Reports must be sent home to ensure parents/guardians are aware of student progress toward mastery of goals. Update using specific data aligned to the written goal/objectives.

⬜  All Sped teachers must be trained in Standards Based IEP (SBIEP) if not previously trained.

⬜   Ensure that ARD/IEP meetings are taking place for students identified as needing COVID-19 Compensatory Response Services.

⬜   Attend monthly Connection Meeting(s). 

⬜   Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within the timeline (within one year of the current ARD date).

⬜   Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to maintain documentation.

⬜   Ensure all withdrawn students are entered on the Change in Student ESPED Status Form.

⬜   Continue data collection for students to determine considerations for Extended School Year (ESY) services. 

⬜   Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their  S.T.E.P. Binders (In Schoology).

⬜   Continue to communicate with parents at least two times/month (at least two times/week for virtual students), and update Parent Contact log in Frontline eSped

⬜   Discuss strengths that you have seen in their child up to this point

⬜   Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

⬜   Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP.

⬜   Ensure all services were logged for the previous month in the Frontline Services Logs, discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring concerns that need administrative assistance. 

⬜   Prepare IEP paperwork. 

⬜   Communicate with the IEP Clerk for IEP due dates

⬜   Use the draft IEP that has been opened by the IEP Clerk to begin inputting

 information into the annual IEP being prepared (3 wks before ARD). 

⬜   Collect the Documentation of Accommodations form from Frontline from the GenEd

and Sped teachers to report the effectiveness of the accommodations in the IEP.

⬜   Distribute and retrieve Teacher Input Forms for all students whose annual IEP

meeting is in January/February (due date – 2 wks before ARD). 

⬜   Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days

before the IEP meeting. 

⬜   Ask parents to complete the Parent Satisfaction Survey at the end of each IEP

meeting.

ESY / Recoupment Data Form - Thanksgiving Break (November)                                          

ESY / Recoupment Data Form - Winter Break (December-January)