2020-2021 December Case Manager Timeline

What We Do

    Before December Benchmark Tests or STAAR EOC 

    ⬜   Make sure accommodations/supplemental aids are prepared/available for students to receive before the December local or state assessments. 


    ⬜   Speak with parents of students taking the district benchmarks/STAAR EOC to let them know that accommodations will be provided during the assessment and how the assessment will be used - record


         conversation using the Parent Communication Log in Frontline/ESPED.


    Due by December 7

    ⬜   File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology.


    Every Month:

      Attend monthly Connection Meeting(s). 


    ⬜   Ensure that ARDs & FIE/Reevaluations due for the month are scheduled, held, and archived within timeline (within one year of the current ARD date).


    ⬜   Check with Special Education and General Education teachers who instruct your students to monitor their progress and see if there are any concerns/questions. Use the Staffing/Conversation Notes Form to

         maintain documentation.


    ⬜   Ensure all withdrawn students are entered on the students withdrawn/services terminated notifications form

    ⬜   Begin/continue data collection for students to determine considerations for extended school year (ESY) services 

    ⬜   Ensure the general education teachers (for STAAR/EOC tested areas and CTE) of students on your caseload have the current IEP information needed to develop and maintain their  S.T.E.P. Binders (In

         Schoology)

    ⬜   Continue to communicate with parents at least two times/month, and update Parent Contact log in Frontline eSped

    ⬜   Discuss strengths that you have seen in their child up to this point    

    ⬜   Review the most recent Checkpoint/Benchmark data with the parents, student performance, and next steps with regards to instruction. 

    ⬜   Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP.

    ⬜   Ensure all services were logged for the previous month in the Frontline Services Logs, discuss any concerns with individuals receiving their IEP services/supports with the DC/TL/CS noting if they are recurring


           concerns that need administrative assistance. 


    ⬜   Prepare IEP paperwork: 


    ⬜   Communicate with the IEP Clerk for IEP due dates


    ⬜   Use the draft IEP that has been opened by the IEP Clerk to begin inputting information into the annual IEP being prepared (3 wks before ARD). 


    ⬜   Collect the Documentation of Accommodations form from Frontline from the GenEd and Sped teachers to report the effectiveness of the accommodations in the IEP.


    ⬜   Distribute and retrieve Teacher Input Forms for all students whose annual IEP meeting is in January/February (due date – 2 wks before ARD). 


    ⬜   Provide draft PLAAFP, Goals/Objectives, and Accommodations to parents 5 days before the IEP meeting. 


    ⬜   Ask parents to complete the Parent Satisfaction Survey at the end of each IEP meeting.


    Due by January 8:

          ⬜   Make sure accommodations/supplemental aids are prepared/available for students to receive before the January Benchmark.


    ⬜   Distribute IEP Progress Reports with the issuance of report cards. Progress Reports must be sent home to ensure parents/guardians are aware of student progress toward mastery of goals. Update using

    specific data aligned to the written goal/objectives. 


    ⬜   File student work samples, Goals/Objectives data, and accommodation data for November in your electronic confidential folder located in Schoology.