2019-2020 October Case Manager Timeline

What We Do

Items to be completed by October 4
    1. Input all services provided to students in MSB xLogs.
    2. Secondary: Submit a list of students who are not making progress on their academic grades or IEP goals/objectives to DC & discuss the need for an ARD for those who have completed the cycle outlined in the Progress Monitoring procedure.
    3. Submit to DC/TL/CS the signed BOY Spreadsheet showing all updated student information (for students who had "No" identified in any of the columns).
    Item to be completed by October 18
    1. Ensure all annual and transfer IEP meetings due by October 26 are scheduled, held, and archived.

    October Actions: 
    1. Elementary Campus Case Managers: 
      • Update progress on IEP Goals using the progress date of October 10
      • Archive and print/review updated progress reports by October 16.
      • Distribute the Report of Student’s Progress Toward IEP Goals/Objectives for each student who you case manage by the issuance of report cards - October 18.
    2. Secondary Campuses: Follow the progress monitoring expectations for students who are not showing incremental progress with their IEP Goals/Objectives or whose classroom grades are 70 or below. 
    3. At the end of the ARD/IEP meetings, use the QR code on the Spring ISD IEP Meeting Agenda to have parents complete a survey regarding the ARD meeting.
    4. C.A.S.E. Case Managers complete for each of their students:
      • Unique Learning September Post Tests by October 4
      • Unique Learning October Pre Tests by October 9
      • Unique Learning- Two benchmarks per student by October 30
    5. Check with Special Education and General Education teachers who instruct your students to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
    6. Communicate with parents on strengths that you have seen in their child up to this point.  Find genuine behaviors, grades, activities to report on.  Find out if there are any concerns or any assistance that they may be able to offer when working with their child (parents know their children best). Discuss any concerns that you may have.
    7. Distribute Teacher Input Forms 3 weeks prior to the scheduled ARD meeting for students you case manage.
    8. Retrieve Teacher Input Forms from all teachers 2 weeks prior to scheduled annual ARD meeting for students who you case manage.
    9. Draft all IEP pages in eStar (eSped) at least 1 week prior to the scheduled ARD/IEP meeting (or prior to the previous annual ARD meeting date).
    10. Have parents complete the Parent Satisfaction Survey at the conclusion of every ARD/IEP meeting.
    11. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and  goals/objectives home to be reviewed 5 days prior to the ARD). 
    12. Communicate with parents any activities coming up, provide resources that may help them to support learning at home.
    13. Update Parent Communication Log  and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing.
    14. Attend monthly Connection Meeting and other sessions designed to strengthen development of PLAAFPs, Goals/Objectives, etc.

    Items to be completed throughout October:
    1. Distribute IEP Progress reports by placing a copy with the student's teacher who distributes report cards or by placing it in the students weekly folder.
    2. Ensure all draft IEP pages are completed at least 1 week prior to the scheduled ARD/IEP meeting (or prior to the previous annual ARD meeting).
    3. Provide parents with a copy of the draft IEP documents at least 5 school days prior to the ARD/IEP meeting.
    4. View Report: Annual ARDs due by Month from eStar and determined which students have ARDs due in November to ensure ARDs are scheduled at least 2 weeks before the annual IEP due date.
    5. Enter all services, accommodations, and Goals/Objectives data into MSB XLogs digital documentation.
    6. Ensure that all sessions are posted each week and Teachers have verified that the services have been rendered. 
    7. Email spedhelp@springisd.org to request an IEP Specialist review the developed IEP documents 5 days prior to the ARD/IEP meeting and/or to request an IEP Specialist attend an ARD/IEP meeting.
    8. Email msbhelp@springisd.org for support with documenting services in MSB xLogs.
    Items to be at the end of October/beginning of November:
    1. Ensure Services have been provided to students you case manage & report services that are not provided to CS/DC/TL using the Staffing/Conversation Notes Form.

    District expectation of completion of above submissions - 100%