2019-2020 March Case Manager Timeline

What's Required
Items to be completed by March 8:
  1. Ensure that student work samples have been filed in STEP binders maintained by GenEd teachers.
  2. Ensure that at least one parent contact has been documented on the Special Education Conference Record.
  3. Meet with DC/TL & campus administrator to discuss student data on benchmarks and student improvement on standards comparing the November benchmark with the February benchmark.  Maintain Staffing Notes of the conversations.
  4. Meet with the DC/TL to discuss the data collected on the effectiveness of the students' supports/accommodations.  Make recommendations for next steps.  Discuss students receiving their services and if there are students missing services.
Monthly Action Items:
  1. Attend monthly Connection Meeting. 
  2. Ensure students have access to and are using their accommodations in the classroom routinely, effectively, and independently (as appropriate). 
  3. Continuously review the Verification of Services to make sure student services match their Schedule of Services and they are receiving the full minutes of support as outlined in the IEP.
  4. Ensure S.T.E.P. Binders have student IEP information in them and are being maintained by the general education teacher (for all STAAR/EOC tested areas).
  5. Check with Special Education and General Education teachers who instruct the students you case manage to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
  6. Ensure the completion of Student Profiles with core general education teachers for all special education students grades 3-8 and for high school EOC testing areas. 
  7. Distribute Teacher Input Forms to all staff who instruct any student who has an ARD scheduled in March (due date – 2 wks prior to ARD). 
  8. Retrieve Teacher Input Forms from all teachers who have completed them for ARDs this month. 
  9. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and goals/objectives home to be reviewed). 
  10. Update communication log and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing.   Make weekly contact with teachers of students on your caseload and follow progress monitoring procedures to support student achievement.  
  11. Talk to parents. Make a weekly phone call to parents of students on your caseload and edit in your call log.  Be sure to communicate any information from your contact with their teachers on all concerns or areas where the student is off task (passing grades, class assignments, homework, attendance, and behavior).  Find out if there’s anything that they need to come home that can help them with their child’s learning. Find out if they are getting timely communication from their child's teachers or if there is any other way that you can assist them (being proactive goes a long way).  Congratulate parents on something good the student is doing.
  12. Meet with the students that you case manage at least twice outside of the class that you teach them in. Find out what they need help with. Recommend a book that they should read. Find out if there is any area that they are having difficulty and develop a plan with them to address the concerns.
Items to be completed during, or prior to the end of, March: 
  1. Elementary Case Managers: Distribute IEP Progress reports (end of nine weeks Mar. 22) & maintain verification of distribution - possible options for distribution: 
    1. Place a copy with the student's teacher who distributes report cards and have it stapled behind the report card going home. 
    2. Send progress report home with the student. 
    3. Send progress report home via mail (discuss postage with campus administrator). 
  2. Draft PLAAFP, Goals/Objectives, Accommodations and send to parents (as a draft) 5 days prior to scheduled IEP/ARD meeting. 
  3. Contact parents 2 days prior to the scheduled ARD/IEP meeting to let them know that you are looking forward to meeting with them for the scheduled appointment.
  4. Establish meeting dates for Form 2 review with general education and special education teachers of all 5th graders and 8th graders on your caseload.  Use current data and student progress to refine the needs of each student.  The FORM 2, along with the student's current schedule of services page will be required for each 5th and 8th grader (turned in to DC/TL by April 12th).  This information will help with the Promotional Staffings that will take place between April 17 and May 15.