2018-2019 December Case Manager Timeline

What We Do
    Prior to December Benchmark Tests or STAAR EOC:
    1. Make sure accommodations/supplemental aids are prepared/available for students to receive before the December local or state assessments.
    2. Speak with parents of students taking the district benchmarks to let them know that accommodations will be provided during the assessment and how the assessment will be used - record conversation using the Parent Contact Log (which will be filed at the end of the school year in the state records). 
    Items to be completed by December 7:
    1. Review with DC/TL any students who did not receive services this month and the rationale for missed services.  Highlight concerns and note if they are recurring concerns that need administrative assistance.
    2. Meet with DC/TL to discuss student progress data and to discuss the data collected on the effectiveness of the students' supports/accommodations.
    3. File student work samples and data regarding goal progress/objectives for the month of November in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet).

    December Actions:
    1. Elementary: iReady MOY assessment window Dec. 3 - Dec. 18.
    2. Complete all service logs for students who you provide services to (using MSB: XLogs) - all teachers and paraprofessionals must have entries
    3. Ensure all students have their testing accommodations for Benchmarks and STAAR EOC
    4. Progress Monitor - are students passing their assigned classes? Are students making progress in their IEP Goals/Objectives?  Be sure to take the next steps required of students not making progress academically.
    5. Attend monthly Connection Meeting(s).
    6. Meet with the students that you case manage at least twice outside of the class that you teach them in.  Find out what they need help with.  Find out if there is any area that they are having difficulty and develop a plan with them to address the concerns.
    7. Check with Special Education and General Education teachers who instruct your students to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
    8. Ensure samples of student work, with accommodations recorded, are filed in STEP binders.
    9. Communicate with parents on strengths that you have seen in their child up to this point.  
    10. Talk to parents.  Find out if there’s anything that they need to come home that can help them with their child’s learning.  Find out if they are getting timely communication from their child's teachers or if there is any other way that you can assist them (being proactive goes a long way).  
    11. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and  goals/objectives home to be reviewed). 
    12. Discuss benchmark testing outcomes with parents & help them to understand what information the benchmark provides us with & how we use the information to make focused decisions for instruction with our students.
    13. Update communication log and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing. 
    14. Distribute Teacher Input Forms to all staff who instruct any student who has an ARD scheduled in January (due date – 2 wks prior to ARD).
    15. Retrieve Teacher Input Forms from all teachers who have completed them for ARDs this month.
    16. Collaborate with GenEd teachers to complete the Form 2 - Student Services Planning Document prior to participating in the annual ARD/IEP meeting.
    Items to be completed prior to the end of December:
    1. Secondary Service Providers: Print and archive IEP progress reports.  Make sure Case Managers have copies of the updated progress reports for students you serve (End of 6 weeks - Dec. 18).  
    2. Draft PLAAFP, Goals/Objectives, Accommodations and send to parents (as a draft) 5 days prior to scheduled IEP/ARD meeting.
    Items to be completed by January 11:
    1. Highlight any concerns and note if they are recurring concerns that need administrative assistance.
    2. Meet with DC/TL to discuss student data on checkpoints, data collected on the effectiveness of the students' supports/accommodations, and student progress monitoring.
    3. File Student work samples for the month of December in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 
    4. Make sure the Campus Testing Coordinator has the appropriate supplemental aids for each student testing.