2017-2018 May Case Manager Timeline

What's Required 

Items to be completed by May 4:

  1. Retrieve all student service logs for the month of April (April 2-April 27), analyze services to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services.  Highlight any concerns and note if there are recurring concerns that need administrative assistance.
  2. Meet with DC/TL to discuss student data on results of 5th and 8th grade STAAR results and to discuss the data collected on the effectiveness of the students' supports/accommodations.
  3. Develop an IPI for each 5th & 8th grader who did not meet a minimum of Approaching on the Reading and/or Math STAAR.
  4. Place a copy of the TEA Confidential Student Report (CSR) with STAAR results in each 5th & 8th grade student's IEP folder (this will guide the development of the student's IPI).
  5. File Student Service Logs and student work samples for the month of April in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet). 
  6. Submit ARD paperwork for ESY to your campus coordinator by May 9.
Items to be completed prior to distribution of EOY Report Cards:
  1. Print and archive IEP progress reports.  
  2. Provide case managers with copies of the updated progress reports for students you serve so they can be filed in the teacher folders. 

May Actions 

  1.  Attend monthly Connection Meeting.
  2. Prior to the administration of STAAR assessments, discuss the assessment testing procedures with parents. Explain what the assessment is for and the standards that will be assessed (use scope & sequence). Let parents know that accommodations will be provided during the assessment. 
  3. Check with Special Education and General Education teachers who instruct your students to find out how the program is working for the student & if there are any concerns/questions regarding the level of support that the student is receiving. 
  4. Distribute Teacher Input Forms to all staff who instruct any student who has an ARD scheduled in May (due date – 2 wks prior to ARD).
  5. Retrieve Teacher Input Forms from all teachers who have completed them for ARDs this month.
  6. Complete Form 2 - Student Services Planning Document for students with annual ARD meetings scheduled in the month of May.
  7. Connect with all parents who you have an ARD meeting scheduled with this month to discuss ideas for the new plan that will be finalized during the ARD meeting (let parents know that you will be sending the draft PLAAFP statement and goals/objectives home to be reviewed). 
  8. Any annual IEP meetings held in August or September of 2017 will need another annual prior to May 26, 2018.
  9. Collaborate with the campus ARD facilitator/diagnostician to schedule ARD/IEP meetings for students who meet the requirements for Extended School Year Services.  All ARD meetings to determine ESY services should be completed and data sent to the ESY Coodinator (Shawn Wade-Smith) by May 9, 2018.
  10. Begin preparing paperwork and student folders for End of Year Check In.  End of Year Check In will be held on May 23 for Elementary Schools, May 24 for Middle Schools and May 25 for High Schools.
  11. For students in 5th and 8th grade, review results of the first administration of the STAAR test and if the student did not meet passing standards, develop an Intensive Program of Instruction (IPI) for those students that will be presented at an ARD meeting.
  12. Update communication log and collaborate with teachers any information from parent communication that is pertinent to their class/supports they should be providing. 
  13. Retrieve all student service logs for the students you case manage and review services being provided. Discuss discrepancies with teachers providing the service. If service concerns have not been addressed, review concerns with campus SpEd DC/TL. 
  14. Talk to parents. Find out if there’s anything that the parents may need to be sent home that may help them with their child’s learning. Find out if they are getting timely communication from their child's teachers or if there is any other way that you can assist them (being proactive goes a long way). 
  15. Meet with the students that you case manage at least twice outside of the class that you teach them in. Find out what they need help with. Recommend a book that they should read over the summer. 
  16. Identify content areas that the student(s) are having difficulty with and develop a plan to support the students growth over the summer.

Items to be completed prior to May 22:

  1. Retrieve all  student service logs for the month of May (April 30- May 18), analyze services using the monthly analysis log to ensure minutes have been met, discuss and give the monthly analysis of student service log to your DC with the analysis of services. Highlight any concerns and note if they are recurring concerns that need administrative assistance.
  2. Retrieve all  student service logs and organize all service logs by date for each student that you case manage (this will be done for every sheet that has been collected this school year). Place one student's service logs together in a file folder labeled with the student's name on the tab. Alphabetize the group of students logs & submit all documents to DC to be included in the EOY check-in documents. **NOTE: the speech therapists will be providing each student's attendance logs for the year to be filed with the service logs - please include these in the folder**
  3. Secure student work samples for the month of May in a folder designated for the student that is kept in a secure/confidential location (locked file cabinet).
  4. Ensure that an Exit COSF (for all students turning 6 during the 2017-2018 school year) is completed in eSped.

 Items to be completed by end of year:

  1. Analyze STAAR assessment data (Due in the school district April 30) for 5th & 8th graders and develop an Intensive Program of Instruction (IPI) for those students who did not pass the Reading and/or Math section.
  2. Plan with campus leadership when they want to have the IPI meetings for all students who do not meet standard on their state assessment.
  3. Plan summer dates to return to assist with master scheduling, case management for next year, reviewing paperwork, etc.