2017-2018 September P&CS Coordinator Timeline

What We Do
  1. Review the Monthly Special Education Roster/SHARS Documentation google doc, identify if all SpEd staff are accounted for and if the positions that they are in align to the paraprofessional & teacher sheets emailed to you at the beginning of August.  If there are discrepancies discuss with Manager at individual meeting to determine next steps   
  2. Meet with entire campus SpEd team at least once to answer questions that they may have or to provide training to the team (maintain sign-in sheets & agenda)
  3. Check in with DC to ensure teachers have made initial contact with the parent using the Parent Communication Log to document the communication (1. BOY Parent letter distribution date, and 2. initial phone conversation highlights). If there is a teacher who has not made contact you may need to help them to understand the importance of positive communication and following district procedures.  DC/TLs will monitor this by Sept 12.
  4. Ensure student service logs are maintained in manila folders, alphabetically, and in a secure location that remains locked (this system will keep paperwork organized for End Of Year check-in).  
  5. Find out if the campus is  ARD Teacher Input Forms is being distributed to all staff (GenEd & SpEd) at least 3 weeks prior to the ARD/IEP meetings (completion due date is 2 wks prior to the annual ARD meeting). 
  6. Attend SpEd DC/TL Connection Meeting September 26 - Online Mtg. 
  7. Ensure progress reports for IEP Goals/Objectives have been issued to all students who receive Special Education.
  8. Collect 15 Day Count by 2:30 on September 15
Item to be collected and submitted to Manager once analyzed by September 20, 2017:
  1. Signed Verification of Services Form including each student that you case manage.
  2. Signed BOY Spreadsheet
Item to deliver to the records room after verifying if there are any students who do not have their completed form:
  1. Original Verification of Receipt of Accommodations and Modifications including signatures from all teachers who teach each student
Item to use to update campus rosters that were made last school year
  1. Student roster 
Item to submit to Lorraine to be filed (be sure that the certificates from one campus are kept together & that you are maintaining a list of those who have not finished the session.  All Paraprofessionals should be complete by September 18.
  1. Paraprofessional Region 16 Certificate of Completion
Item to be collected on September 15 and used to complete the Campus student numbers document by 2:30 September 15, 2017:
  • 15 Day Count - submitted to Manager along with the updated 2017-2018 staff google doc

District expectation of completion of above submissions - 100%