There are special circumstances under which an ARD/IEP Amendment is appropriate, which include:
Examples:
incorrectly noted goal and objective dates
missing checkbox that should have been checked based on IEP meeting discussion (ex. interpreter was used but checkbox was not selected)
incorrectly identified accommodations based on the IEP Committee discussion and decision
Addition of an IPI or AIP that does not constitute a change of service to the SOS page
Adjustments to the Co-teach minutes outlined in the SOS page due to campus period minutes (example: transfer student had co-teach at a campus that had 90 minute blocks and the receiving high school period blocks are 55 minutes each. This could cause the SOS page to reflect the campus schedule but does not change the intent of the ARD Committee to ensure that the student has Co-Teach services from bell to bell)
For students who receive services via the Adaptive Behavior Program, an IEP Amendment may be held to change their schedule of services when the student is moving to a less restrictive environment and the change does not impact the student’s instructional arrangement code (IA)
A review of data must be used to support amended areas to the student’s accommodations and/or modifications or services. If there is a change, data reviewed (i.e. a log of accommodation use etc.,) must be documented within the IEP amendment
ARD/IEP AMENDMENTS ARE NOT APPROPRIATE IN THE FOLLOWING CIRCUMSTANCES:
Eligibility determination (review completed assessments)
Changes of placement and special education services that result in a change in the instructional arrangement/code.
Manifestation Determination Reviews
If original discussion did not occur in the Annual ARD/IEP meeting, then amendment can not be made to the IEP document. You must hold a review/revision ARD.
COMPONENTS OF A LEGALLY
COMPLIANT AMENDMENT:
To amend an IEP without an ARD meeting, The parent of a child/adult student with a disability and the local educational agency (LEA) must agree not to convene an ARD/IEP committee meeting for the purpose of making changes to the IEP; and the LEA must develop a written document to amend or modify the child’s IEP (§ 300.324(a)(4)(i)). If the IEP is amended without an ARD committee meeting, the ARD committee membership must be informed of those changes. The parent must be provided with a revised copy of the IEP with the revised changes.
WHO: After a documented discussion with the parent/adult child, the amendment must include at least 2 people who are always required to sign and date the IEP Amendment Report:
❖ Document the discussion in the parent communication log.
❖ An administrative representative, such as the principal or an assistant principal.
❖ And the Special Education Representative, Case Manager and/or Diagnostician
The personnel conducting the amendment archives the amendment document with the updated version of the ARD that required amending (e.g. revision/annual ARD.)
Email both the PEIMS Clerk & IEP Clerk to report that an archive of the IEP amendment document has occurred. Include the student’s name, ID number, type of document archived and date of the archive in the email correspondence.
The updated version of the ARD with the changes is to be distributed to the staff that are directly providing services to the student.
Provide the parent with a copy of the updated IEP amendment document.
***This is the only instance in which all ARD committee members are not required to attend a meeting. These staff members sign agreement to the proposed change with agreement from the parent.***
